Agenda and minutes

Venue: Hendon Town Hall, The Burroughs, London NW4 4BQ

Contact: Paul Frost - 0208 359 2205  Email: Paul.Frost@Barnet.gov.uk

Items
No. Item

1.

Minutes of last meeting pdf icon PDF 75 KB

    Minutes:

    Before the minutes were considered Board Member Salar Rida noted that a training session took place on 29 May 2018 for Board Members and Committee.  

     

    RESOLVED that the minutes of the meeting held on 14 February 2018 be approved as a correct record.

     

2.

Disclosable Pecuniary interests and Non Pecuniary interests

3.

Absence of Members

4.

Public Question and Comments (if any)

5.

Report of the Monitoring Officer (if any)

6.

Members' Items (if any)

7.

Local Pension Board Performance Overview pdf icon PDF 265 KB

    Additional documents:

    Minutes:

    The Strategic Lead for Human Resources introduced the report and provided an overview of the performance of Capita in administering the London Borough of Barnet Superannuation Scheme.  She welcomed Board Members to scrutinise the report and outlined the key action that were needed to improve the service through the improvement plan.  She also provided an update on the progress to address the findings of the recent audit of Scheme administration.

     

    The Chairman noted that following the last meeting of the Local Pension Board he attended the Pension Fund Committee and made a representation.  He added the minutes of that meeting were available of the Councils website for inspection. 

     

    The Chairman noted that an employer forum took place on 15March 2018 with the aim of educating and increasing understanding among employers of their responsibilities for the provision of data to the pensions administration team.  He stated that he was very concerned  that only 7 employers/payroll providers out of 79 attended. 

     

    The Interim Assistant Chief Executive reminded Members that the Council was in regular contact with the Pensions Regulator.  She stated that the Regulator was keen to see evidence that performance was improving, she further added that a key test to this is the issue of the Annual Benefit Statement both in terms of promptness and quality.  

     

    The Chairman said that he was regularly in contact with Council Officers and the Chairman of the Pension Fund Committee, he added that he will ensure that all Pension Board Members are well communicated with.   

     

    Board Member Hem Savla requested that it be minuted that in his view a self-service portal should be made available for scheme members.   He also made comments and raised questions along with other Board Member in regards to the performance of Capita, the Chairman therefore requested that Capita representatives provide comments which they duly did.   Mrs Katharine Angus and Mr Christopher Dixon from Capita gave a verbal representation. 

     

    Board Member Stephen Ross requested to be told what the key risks were in light of the interest the Pensions Regulator had.   The Strategic Lead for Human Resources said that it was a requirement of the Scheme Manager to provide evidence that all actions were documented in a timely manner.      Mr Ross requested that Board Members be made aware of on-going developments regularly.    The Interim Assistant Chief Executive said that Board Members would be communicated with at the end of July to provide an update on progress to issue scheme member Annual Benefit Statements; this was welcomed. 

     

    The Board Members requested that additional information be added to the risk register.

     

    The Pension Board Members noted the effectiveness of a skills audit and the importance of the completion of this for all Board Members.   It was further added that the implementation of individual training plans be resolved.  The Chairman stated that he would work with Officers to establish a training needs analysis.

     

    During the consideration of the item Councillor Smith entered the meeting, the Chairman welcomed him to the Local Pension Board  ...  view the full minutes text for item 7.

8.

Committee Work programme pdf icon PDF 185 KB

    Minutes:

    The Local Pensions Board considered the Work Programme,

     

    It was Resolved that:

     

    -          The External Auditors report be added

    -          That a Local Board Member training structure be implemented and the findings be captured in the Board’s Annual report

     

11.

Any other exempt item(s) the Chairman decides are urgent pdf icon PDF 234 KB

    Additional documents:

    Minutes:

    Before the consideration of item 7 the Chairman outlined that this item would be taken after item 8.  He noted that the item was urgent and was circulated in advanced of the meeting as it was important that the item be considered before the next meeting. 

     

     

    Nick Bernstien, external auditor introduced the report and outlined the key issues which it was believed to be relevant to the audit of the financial statements of the pension fund for the year ended 31 March 2018.   

     

    Having consider the report the Board

     

    Resolved:

     

    That the Board noted the audit plan

     

9.

Motion to Exclude the Press and Public

10.

Exempt Verbal Update